How to Use a Virtual Executive Assistant as Your Time Manager

By Eric Taussig

Alexas_Fotos / Pixabay

If you’re like most every other modern professional, you want a virtual executive assistant who knows your needs, reads your mind, sees workflow issues before you do, and is proactive on your behalf.

On the other hand, like everyone else, you don’t want to take the time to train a virtual executive assistant to create this mind meld nirvana.

Therein lies the ultimate management conundrum: Do I spend time investing some of my valuable time today so that I can save time tomorrow?

The answer should be a definitive “yes!” But, few people actually have the confidence that they will be successful making this investment. The human psychology of instant gratification conspires against them. They never slow down so that they can later speed up. Therefore, they remain on the self-admin treadmill…

This is incredible when you think about how just a bit of annual, monthly, weekly, and daily planning will set you apart from the masses. Time spent proactively will automatically put you in the top 1% of humanity in terms of being an effective person, and it is actually quite easy to achieve!

Below, I give you a quick-and-easy 3 step guide to getting up and running with a virtual executive assistant as your inevitable time manager.

Want to be successful working with virtual assistants? Follow this 3 step guide and you’ll be the envy of most everyone else’s unmet yearning for increased productivity.

1. Choose a role

An assistant is too vague. Just like you, your assistant won’t be able to do everything. You play many rolls: You may be a friend, a spouse, a sales manager, a CEO, an accountant, a parent, a for-profit board member, a non-profit board member, a volunteer at your church. You are almost certainly more than one of these. Your assistant won’t be able to support you across all roles on day one, so pick a single role.

Pick one of your professional identities. Then, choose the persona that matches. If you choose sales manager, think of your assistant as a sales assistant. If you are a CEO, think of your assistant as a time manager. You may be both a CEO and a sales manager, because your company still requires you to wear both hats.

But choose one hat to start.

2. Define the role

Let’s say you’ve selected CEO as your persona and time manager as your assistant-to-be persona. Now define it. What exactly will your virtual executive assistant actually do? You’ll feel overwhelmed when you initially ask yourself this question. That’s because you’ll initially feel like there are at once too many things and almost nothing that can be delegated.

So, think about process. Identify, three key processes that your assistant can drive for you. Write them down so that it looks something like this:

My time manager will:

  • Keep my task list organized, and remind me and others when key tasks are coming due. My assistant will review my task list with me via screen share each morning to confirm that we are assigning the right level of priorities Go to the full article.

    Source:: Business 2 Community

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